By the end of 2018, most personal access permits and permits for the entry of passenger vehicles to the port Luka Koper d.d. zone will expire. In the attached file you will find more information about the extension of permits.


Downloadable Files


The company Luka Koper d.d. and the Port of Koper constitute a protected area: access to the port and movement in it are subject to certain conditions. The security regime is performed in line with the Regulation on Enhancing Ship and Port Facility Security – EC 725/2004, Directive on Port Security – EC 65/2005, Private security Act (ZZSaV-1), Rules on Internal Order in Luka Koper d.d. and other Company’s internal acts. The task of human life- and property protection within the Port of Koper protected area is performed by the Port Security Department (in the following text “PSD”).

The entrance to the port and movement in it are only possible with a valid permit (i.e. access pass) issued by the PSD, and a personal identity document.     

The use of permits and movement in the Port of Koper area are regulated by the ‘Rules on Internal Order within the Port of Koper Zone’.

The Port Security Department issues the Permit (i.e. access pass) on the basis of submitted application which has to be entirely and correctly filled-in and certified. The responsible person of the legal or natural person who fills-out the application form guarantees that the information submitted is accurate and true.

The application for a permit must be submitted by the applicant at least two (2) working days before the desired date of issue. Groups are kindly requested to submit applications at least one week in advance.

This application form is intended for visitors who have to enter the protected area exclusively due to business meetings (visits, meetings, coordination, etc.). The validity of this access permit (pass) is max 5 days.

Access permits are issued by the PSD personnel at the port main entrance. The application for visitor access permit can be submitted by e-mail to the address: address: vratarnica@luka-kp.si.

Required supporting documents: 

  • Filled-out application (in PDF format),
  • Personal identification document (for inspection),

Confirmation by the person organising the business meeting in the protected port area (the port – Organisational Unit from Luka Koper d.d., responsible person from the legal entity operating in the port area). 


Downloadable Files


This application form is intended for individuals who perform their business activity within the port protected area. The validity of the obtained access permit is 1 year. This type of pass is intended for external contractors, tenants of port premises, project implementers, state authorities, public services, etc.

The application can be submitted by e-mail to the address: dovolilnice@luka-kp.si

Required supporting documents:

  • Filled-out application (in PDF format),
  • Photograph of the person (in JPG format),
  • Personal identification document (for inspection),
  • Confirmation by the person who performs business with the applicant (the port – Organisational Unit from Luka Koper d.d., responsible person from the legal entity operating in the port area),
  • Executed (signed) written statement on the acceptance of the occupational Health & Safety measures,
  • Certificate attesting the absence of any criminal record (not required for state authorities),

Extract from the criminal record (not required for state authorities).


Downloadable Files


This application serves for the extension of the already granted access permits from point 2 above. The application can be submitted by e-mail to the address: dovolilnice@luka-kp.si.

Required supporting documents:

  • Filled-in application (in PDF format),
  • Confirmation by the person who performs business with the applicant (the port – Organisational Unit from Luka Koper d.d., responsible person from the legal entity operating in the port area)

Downloadable Files


This application serves for the revocation of any type of access permit due to termination of holder's employment, termination of contract, loss, alienation, etc..

The application or notification can be submitted by e-mail to the address: vratarnica@luka-kp.si or dovolilnice@luka-kp.si.

Requirements and supporting documents:

  • Filled-in application (in PDF format),
  • Return of access permit (pass),
  • Return of vehicle permit (QR code). 

Downloadable Files


The application form is intended for persons performing construction-, maintenance- and servicing work in the port protected area. Each applicant must fulfil the requirements of Luka Koper d.d. in the sphere of Occupational Health and Safety (as also specified in the form). The access permit (pass) is issued for max 30 days, with possibility of extension. For long-lasting project, please apply for annual permit.

Access permits (passes) are issued by the Permit Issue Office (Working hours: Monday to Friday between 8.30 in 15.00). Outside the working hours, please refer to the security personnel at the port main entrance.

The application or notification can be submitted by e-mail to the address: vratarnica@luka-kp.si or dovolilnice@luka-kp.si.

 Requirements and supporting documents:

  • Filled-in application (in PDF format),
  • Photograph of the person (in JPG format),
  • Personal identification document (for inspection only),
  • Confirmation by the person from Luka Koper d.d. who performs business with the applicant,
  • Executed (signed) “Health and Safety at Work Agreement”.

Downloadable Files


This application form is intended for truck drivers transporting goods to- and from the Port of Koper protected area. The access permit (pass) is valid for 1-time entrance and exit from the port protected area.

The access permits are issued at the external Truck Terminal, e-mail: ezkt@luka-kp.si (Truck Terminal telephone no. +386 31 273 256). 

Requirements and supporting documents:

  • Filled-in application (in PDF format),
  • Photograph of the person (in JPG format),
  • Personal identification document (for inspection only).

Downloadable Files


DOC
CRO, SRB
284 kb, DOC
DOC
ITA
284 kb, DOC
DOC
DE
284 kb, DOC
DOC
HU
295 kb, DOC
DOC
SVK
297 kb, DOC
DOC
CZ
297 kb, DOC
DOC
PL
297 kb, DOC
DOC
RUS
297 kb, DOC
DOC
ESP
290 kb, DOC
DOC
BG
296 kb, DOC
DOC
ROM
295 kb, DOC

The application form serves for the issue of 1-year access permit (pass) for truck drivers transporting goods to- and from the Port of Koper protected area.

Please submit your application by e-mail to: dovolilnice@luka-kp.si

Requirements and supporting documents:

  • Filled-in application (in PDF format),
  • Filled-in application (in Word format),
  • Photograph of the person (in JPG format),
  • Personal identification document (for inspection only),
  • Executed (signed) written statement on the acceptance of the occupational Health & Safety measures,
  • Certificate attesting the absence of any criminal record,
  • Extract from the criminal record.

Downloadable Files


This application form serves for the extension of the already obtained access permits.

Please submit your application by e-mail to: dovolilnice@luka-kp.si 

The access permit fee is charged according to the valid price list of Luka Koper d.d., as published on the website of Luka Koper d.d.- https://www.luka-kp.si/eng/tariffs

Requirement:

  • Filled-in application (in PDF format). 

Downloadable Files


Pursuant to Article 3 of the 'Rules on Internal Regulation of the company Luka Koper d.d.’, taking photos or filming of singular parts or entire Port of Koper area is forbidden. Photographing or filming is only permitted based on written consent of the Port Security Department, issued on request of the applying party, providing that the request is justified. For the photographing of goods, the consent of the goods' owner or other responsible person is required. When allowed, the photographing and filming can proceed only in presence of the responsible person from Luka Koper d.d. 

1. APPLICATION FOR ACCESS PERMIT (PASS) must be filled-out completely and legibly. For the issue of new permits and for the extension of permits displaying a photograph, please write in the application the SURNAME and NAME of the person, DATE of birth, TYPE and NUMBER of personal identification document, PLACE of issue, NATIONALITY as well as type and duration of employment. Please indicate the surnames in alphabetical order.  

Some of the applications require additional supporting documentation, as for instance: a residence permit, work permit (foreigners), certificate attesting the absence of any criminal record, excerpt from the criminal record, status of employment/business cooperation, registration/de-registration for health insurance with the Health Insurance Institute of Slovenia (ZZZS), agreement on cooperation, etc.

2. PHOTOGRAPH – When applying for the entrance permit, the applicant has to submit a photograph.  The photo must reflect the applicant’s real appearance and should not be retouched. It has to be printed on thin white glossy paper of the size 3.5 cm x 4.5 cm, and should be in colour. The photo is not to be taken in a self-photo booth. The applicant can submit the photograph also in digital form (in JPG format) or can be photographed on the premises where access permits are issued.  

3. APPLICATION FOR TRANSPORT OF PERSONS PERMIT – enter the SURNAME and NAME of the driver (or indicate that the vehicle is a company vehicle), the PLATE number, MAKE, TYPE and COLOUR of the vehicle.

4. The application must be filled-in BY COMPUTER and has to be STAMPED, SIGNED and submitted in time, not later than 2 (two) working days prior to the desired date of issue. In case of larger groups of visitors, the application must be submitted at least one week in advance.

5. The executed written agreement on meeting health and safety measures at the common site is one of the prerequisites when applying for access permit. If you have not executed it yet, please refer to the PVZE Department at Luka Koper.

6. Before submitting your filled application form, please obtain a written consent / confirmation by the person from Luka Koper (from the Business Centre or Organisation Unit) with whom you do business.  Please attach the consent to your application for access permit (the consent can be sent by e-mail as well).

7. On their expiration,the access permits for visitors, truck drivers (one-time passes) and external providers of work have to be returned to the security personnel at the port main entrance.

8.  We do not issue access permits for two-wheeled vehicles

9.  Access permits are charged based on valid list price of Luka Koper d.d., as published on the Luka Koper d.d. website: https://www.luka-kp.si/eng/tariffs

10. We shall not process incomplete applications! 

11.  Business hours of the Permits Release Office: Monday, Wednesday from 9:00 to 11:00 and from 12:00 to 14:00. Friday from 9:00 to 11:00 (Tel. (+386) 5 6656 150 or 5 6656 100). 

The controller of personal data is the company Luka Koper d.d., represented by its management board, which collects personal data based on the Regulation (EC) 725/2004 of the European Parliament and of the Council of 31 March 2004 on enhancing ship and port facility security, the Decree on implementation of protective measures in ports and on board ships (Official Gazette of the RS, no. 64/04, 41/07 and 68/12) and the Safety Plan of Luka Koper d.d.

The Safety Plan states, among others, that movement and presence of individuals in the protected area of Luka Koper d.d. require a permit which is issued by the Port Security Department based on submitted application. Before being issued the permit, the applicant has to fulfill determined conditions and criteria and has to submit all required supporting evidence.   

To ensure the protection of human life and belongings, a video surveillance and access surveillance systems have been placed within the entire Port of Koper protected area (Port and Luka Koper d.d. premises). The surveillance system is operated by the Port Security Department which processes the data in line with the provisions of the Personal Data Protection Act.  

Luka Koper d.d. processes, protects and keeps the collected personal data in line with the valid personal data protection legislation, the company’s Rules on Personal Data Protection and based on other Company’s acts. Luka Koper d.d. shall not disclose personal data to non-authorised third parties, except to those who prove their right to access personal data based on final court injunction or based on administrative decision or resolution, or are entitled to access the data based on their authorisations and mandate.

For additional information please contact us at the telephone number (+386) 5 6656950.